Child Safety Policy

Our Commitment to Child Safety

Kings and Queens Chess Academy LLC ("CKQ") is dedicated to providing a safe and nurturing learning environment for every student, ages 5–18. Child safety is not a checkbox for us — it is a core part of how we hire, train, and operate.

Coach Vetting

All CKQ coaches and staff who work with students are subject to:

• Background checks — completed before any coach is permitted to work with students
• Reference verification — professional references are checked
• Onboarding review — new coaches review our conduct and safety standards before their first class

We will never knowingly employ a person with a history of harm to children in any role that involves student contact.

Online Class Safety

Group Online Classes

All group online classes are conducted with multiple students present simultaneously. No coach conducts a private one-on-one video call with a student in the context of a group class session.

Online Private Lessons

Online private lessons are conducted as one-on-one video sessions between a coach and a student. This format is disclosed to parents at the time of private class enrollment and requires explicit acceptance. We recommend that a parent or guardian be present in the room or nearby during private online lessons, particularly for younger students.

All online private lessons are recorded — video and audio — and the recording is kept for 14 days. Parents consent to this when accepting the enrollment, see a recording notice on the lesson screen, and may ask CKQ to see their child's recording. Recordings are reviewed only by CKQ staff, for child safety and coaching quality.

Coaches are instructed to behave professionally at all times during private sessions, as if a parent were present and observing.

Recording of lessons

CKQ records online private lessons as described above, and records online group classes (video and audio) for the same purposes, kept for 14 days and reviewed only by CKQ staff. Students, parents and coaches may not make their own recordings of any class or lesson without prior written permission from CKQ.

Contact Information

Coaches are not permitted to share their personal contact information (personal phone, personal email, personal social media) with students. All coach-to-student communication takes place through CKQ-managed channels.

Student Data Protection

Student personal information is used solely to deliver chess education services. We do not use student data for advertising, profiling, or any purpose outside of program delivery. We do not sell student data. For complete details, see our Privacy Policy and our COPPA compliance section therein.

Acceptable Use

During classes, camps, tournaments, or any CKQ event, students and parents agree to:

• Treat all coaches, staff, and fellow students respectfully
• Not share other students' personal contact information without their consent
• Not engage in bullying, harassment, or discriminatory behavior
• Report any concerning behavior to a CKQ staff member or to the reporting contact below

Parents are responsible for supervising their child's online activity, particularly for younger students participating in online classes from home.

Reporting a Safety Concern

If you observe or experience behavior that concerns you — whether from a coach, staff member, student, or parent — please report it immediately:

Email: admin@chesskq.com
Subject line: "Safety Concern"

All safety reports are taken seriously and reviewed within 24 hours on business days. Reports may be submitted anonymously. We will investigate every report and take appropriate action, up to and including termination of a coach or student's enrollment.

If you believe a child is in immediate danger, contact local law enforcement (911) first.

COPPA Compliance Summary

CKQ complies with the Children's Online Privacy Protection Act (COPPA). In plain language, this means:

• A parent or guardian must create the CKQ account and consent before a child participates
• We collect from children only what we need to deliver educational services
• We do not share or sell children's personal information with advertisers
• Parents can request to review, correct, or delete their child's data at any time by emailing admin@chesskq.com

For complete COPPA details, see Section 3 of our Privacy Policy.

Contact

Questions about this Child Safety Policy, or to report a concern:

Kings and Queens Chess Academy LLC
Email: admin@chesskq.com
Website: chesskq.com